Privacy Policy
African Green Center for Agricultural Production and Food Security (AGCAPS)
Effective Date: [Insert publication date]
1. Introduction
African Green Center for Agricultural Production and Food Security (AGCAPS) is a nonprofit organisation based in Nairobi, Kenya, committed to advancing sustainable agriculture, improving food security and empowering farming communities.
AGCAPS respects your privacy and is committed to protecting personal information collected through its website, programmes and communications.
This Privacy Policy explains how we collect, use, store, share and protect personal data when you visit our website, contact us or engage with our activities.
We aim to process personal data in accordance with the Kenya Data Protection Act, 2019, and other applicable data protection requirements.
2. Information We Collect
Depending on how you interact with AGCAPS, we may collect:
- Contact information: Your name, email address, telephone number and organisation.
- Enquiry information: Messages submitted through our contact forms, partnership enquiries and volunteering requests.
- Newsletter information: Your name, email address and subscription preferences when you voluntarily subscribe.
- Technical information: IP address, browser type, device information and website usage information collected through necessary website technologies or analytics tools, where enabled.
- Programme-related information: Information voluntarily provided when participating in AGCAPS programmes, events or community activities.
We seek to collect only personal information that is necessary for legitimate and clearly defined purposes.
3. How We Use Your Information
AGCAPS may use personal information to:
- Respond to enquiries and requests for information.
- Communicate with prospective partners, volunteers and stakeholders.
- Coordinate programmes, activities and events.
- Send newsletters and organisational updates where you have subscribed.
- Maintain website functionality, security and performance.
- Fulfil applicable legal, regulatory and administrative obligations.
We do not use personal information for purposes incompatible with those for which it was originally collected unless permitted by law.
4. Legal Basis for Processing
Depending on the circumstances, AGCAPS processes personal information on appropriate lawful grounds, including:
- Your consent, where required.
- The performance of a contract or steps requested before entering into a contract.
- Compliance with legal obligations.
- Legitimate interests, where permitted and balanced against individuals' rights.
- Other lawful grounds recognised under applicable data protection legislation.
Where processing relies on consent, you may withdraw that consent at any time, without affecting processing lawfully carried out before withdrawal.
5. Sharing Personal Information
AGCAPS does not sell personal information.
We may share relevant personal information with authorised personnel, contracted service providers, programme partners or public authorities where necessary and legally permitted.
Any sharing is subject to appropriate confidentiality, security and data protection safeguards.
Where personal information is transferred outside Kenya, AGCAPS will apply the safeguards required by applicable law.
6. Data Security
We implement reasonable technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse, alteration and disclosure.
Access to personal information is limited to authorised individuals who require it for legitimate organisational purposes.
Although we take reasonable precautions, no internet-based system can guarantee absolute security.
7. Data Retention
AGCAPS retains personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, comply with applicable legal requirements and resolve legitimate administrative matters.
Retention periods may vary depending on the type of information and the purpose of processing.
When information is no longer required, it will be securely deleted, anonymised or otherwise disposed of in accordance with applicable requirements.
8. Your Data Protection Rights
Subject to applicable Kenyan law, you may have the right to:
- Be informed about how your personal information is used.
- Access personal information held about you.
- Request correction of inaccurate or misleading information.
- Object to certain processing activities.
- Request deletion of personal information where legally applicable.
- Withdraw consent where processing is based on consent.
You may submit a request concerning your personal information using the contact details provided below.
You may also lodge a complaint with the Office of the Data Protection Commissioner (ODPC) in Kenya.
9. Cookies and Website Technologies
Our website may use cookies or similar technologies necessary for website functionality, security and user experience.
If we introduce optional analytics, advertising or other non-essential tracking technologies, we will provide appropriate information and obtain consent where legally required.
You can also manage certain cookie preferences through your browser settings.
10. Newsletter Communications
Visitors may choose to subscribe to AGCAPS newsletters and updates.
We will use subscription information to send relevant organisational communications in accordance with applicable law.
Subscribers may unsubscribe through the instructions provided in our communications or by contacting AGCAPS.
11. Children's Personal Information
AGCAPS recognises the importance of protecting children's personal information.
Where personal information relating to children is collected, we will apply the additional protections required by applicable law, including parental or guardian consent where necessary.
12. Third-Party Websites
Our website may contain links to external websites operated by other organisations.
AGCAPS is not responsible for the privacy practices of those websites. Visitors are encouraged to review the privacy policies of external services before providing personal information.
13. Changes to This Privacy Policy
AGCAPS may update this Privacy Policy to reflect changes in its operations, website functionality or applicable legal requirements.
Updates will be published on this page, together with a revised effective date where appropriate.
14. Contact Us
For questions, concerns or requests relating to personal data protection, please contact:
African Green Center for Agricultural Production and Food Security (AGCAPS)
Location: Nairobi, Kenya
Email: info@agcaps.org
Telephone: +254 720 940 059
Website: [Insert official website address after domain registration]
You may also contact us through the Contact Us page on this website.